Other applets
Facilities takes in people and roles from HR, readiness from Training, items and places from Asset Management, requests routed by a service desk, and tasks from Flow. A job's progress goes to the desk that routed it, to Asset Management for an item or a place, and to Health and Safety for safety work.
Facilities Managers, auditors and administrators see these on Other applets:
- The front door's relay: whether Facilities is connected, when it last collected and sent, and what is waiting to go.
- Export work progress: a file for each applet, with only the jobs it should hear of. Never a work note, effort, a photo or a contractor's contact.
- What the receivers hold and Records taken in.
Administrators can also:
- choose Send and collect now to do it straight away;
- choose Try waiting records again, for records that arrived before what they depend on;
- use Take in a contract file on an install that is not connected: choose the file, Preview it, then Take it in;
- choose Dismiss to clear a waiting record that is no longer needed.
Tasks from Flow
Flow can ask Facilities for a step of a process, such as making a workspace ready for a new starter. Coordinators, managers and administrators see Tasks from Flow on Home and Other applets.
- Accept says you have it in hand. Flow is told.
- Done finishes it, with an optional Outcome. Flow moves on.
- Decline asks why it is declined. The process owner is told.
Audit
Auditors and administrators can open Audit: the Audit trail, newest first. It shows who did what and when. It never holds what someone typed, and jobs are named by their reference only.