Close the session: blind count and Z read

Closing has four steps: count, see the difference, explain it if it is too big, and sign off with a second person. Open Close session (Z read).

1. Count the box

Under Step 1 and 2: count the box, type how many of each note and coin are in the box. If the station uses a change float, count the float separately under Change float reconciliation: it never goes into the box.

With blind counting on (the default), the expected figure is hidden until you submit your count, so the count cannot be fitted to the target. Choose Submit blind count. Clear count starts again.

Supervisors and administrators are told by the bell in the bar that a count is waiting for its Z read.

2. See the variance

Once the count is in, the screen shows the expected figure, your count and the variance. Within the tolerance (£2.00 unless an administrator changes it), no explanation is needed. Outside it, a reason code and an explanation are required.

3. Issue the Z read

1. Choose Close session … and issue Z read. The button names the session.
2. If the variance is outside the tolerance, choose a Reason code and write the explanation.
3. Type the Sealed banking bag reference (optional) if you are banking the cash.
4. A supervisor approves, and is recorded as the witness. An administrator closing without a second person names who counted with them in Witness: who counted with you.
5. Choose Issue Z read and close session, or Issue Z read and report variance when it is outside the tolerance.

When the variance is outside the tolerance, the witness must be someone other than the person who counted, and the supervisors and administrators are told.

The Z report opens. Choose Print the Z report; supervisors and administrators can also Export to Excel. Open the next session starts the next one.

Revealing the expected figure early

If you are investigating a difference, Supervisor may reveal expected shows the expected figure before the count is submitted. It needs a supervisor, a reason and an explanation. It is recorded with their name, and the administrators are told.