Time shows one week at a time. Use Earlier, This week and Later to move between weeks, and Search, State and From to narrow the list. The figures at the top show the time entered, how many entries are Waiting for approval, the people with time and the entries paid.
Enter time
- Choose Enter time.
- In Person, type a name or payroll reference and choose from the list. The Role list then fills with their roles.
- Fill in the Date, From and To, and a Note if it helps.
- Choose Enter.
Time is entered for one role on one date, within a day, and the role must be active on that date. It then waits for someone else to approve it.
Approve or reject time
People who approve time see Approve and Reject on each waiting entry. Approve the waiting time shown approves every waiting entry the filters show.
- Nobody approves their own time.
- Whoever entered the time does not approve it, unless an administrator allows it in Settings.
Entries you may not approve stay waiting for someone else.
Withdraw time
Withdraw removes time entered here that is not yet paid. Training attendance comes from Training and is changed there.
What the states mean
| State | Meaning |
|---|---|
| waiting | Entered, not yet approved |
| approved | Will be paid by the week's run |
| paid | Paid by a finalised run |
| rejected | Not paid |
| withdrawn | Taken back before it was paid |
Paid time is never changed or withdrawn. To correct it, see Correct a finalised run, and pay back pay.