Help · Explainable pay

Payroll

Gross pay for people with more than one role, line by line: each hour at the rate its own role had on that date, runs approved by a second person, and corrections that never rewrite what was paid.

Open the sandbox Open live Payroll About Payroll

Getting started

GuideGetting started with PayrollWhat Payroll is for, what each access level sees, and where everything is.GuideSee and print your payslipsFind your payslips, read each line, and print one.ArticleHow pay is worked out, and what is not calculatedGross pay from approved time and dated rates; what is simulated, and what this demonstration leaves out.

Running payroll

GuideEnter and approve timeRecord the time people worked against a role, and approve or reject it.GuidePrepare a pay runStart a week's run, calculate it, check it and send it for approval.ArticleExceptions: what stops a runWhat each kind of exception means, who fixes it, and how an approver records a review.GuideApprove and finalise a pay runFor payroll approvers: approve a run someone else prepared, then finalise it.ArticleWho may approve whatThe checks that keep entering, preparing and approving in different hands.GuideAdd allowances and deductionsAdd a fixed demonstration amount for someone in a week, and have it approved.GuideCorrect a finalised run, and pay back payPut right paid time with a linked correction run, and pay back pay when HR backdates a rate.

Workers and reports

GuideWorkers and payroll setupSee who Payroll pays, their roles, rates and pay history, and mark their setup complete.GuideReports and CSV downloadsTotals from finalised runs for a range of weeks, and how to download them.

Administration

ArticleHow Payroll works with HR, Training and FlowWhat Payroll receives and sends, what to do with records it cannot use, and tasks from Flow.GuideSettings and the audit trailFor payroll administrators: the organisation, time approval and legal employers; and reading the audit trail.

Questions and answers

Does Payroll pay anyone or calculate tax?

No. Payroll is a demonstration. It calculates gross pay from approved time and agreed rates; deductions and net pay are simulated. No tax, National Insurance, pension or statutory pay is calculated, and nothing is paid or filed. Do not use it for real pay or tax decisions.

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Why can't I approve this run or this time?

Nobody approves their own time, time they entered (unless an administrator allows it), an allowance or deduction they added, or a run they prepared. Whoever last calculated a run is its preparer. Approving runs, allowances and deductions also needs the Payroll Approver or Payroll Administrator access level. See Who may approve what.

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Why is My payslips empty?

Either HR has not linked your sign-in to your record yet, or no run that pays you has been finalised. Ask HR to link your account. Payslips appear once the week's run is finalised.

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Can Payroll pay a salary, holiday pay or sick pay?

Not yet. This demonstration pays hourly roles only. A salaried role stops the run, and paid holiday, sick pay or family leave from HR is flagged for review and paid outside the run.

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Can I download a payslip as a PDF, or see year-to-date figures?

Not yet. Use Print on the payslip. Year-to-date figures need tax-year rules that this demonstration does not have.

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Is the data in the sandbox real?

No. The sandbox's people, rates, time and payslips are fictional, and they are reset every night. Try anything you like.

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