Help · Job descriptions

JD Manager

Job descriptions built from a shared library of skills, skill sets and qualifications, with every version kept and nothing published until it has been reviewed and approved.

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Getting started

GuideGetting started with JD ManagerWhat JD Manager is for, what each access level sees, and where everything is.GuideFind a job descriptionSearch and filter the published job descriptions, save a search, and export the list.GuideRead a job description, compare versions and download itWhat a job description's page shows, how to see what changed between versions, and how to download or print it.ArticleVersions and what their states meanHow a job description moves from draft to published, who sees it on the way, and why a published version never changes.

Job descriptions: writing and approving

GuideStart a job description or a new versionCreate a job description from a template, start a new version of a published one, and name who works on it.GuideWrite a draft, step by stepFill in each step of a draft, from the basics to the review, and save as you go.ArticleSkills, skill sets and required levelsHow a job description says which skills the role needs, and at what level.GuideAdd extra sectionsAdd sections of your own, or reusable ones from the library, and choose where each one sits.GuideSubmit a draft, withdraw it or discard itSend a draft into its workflow, take it back to change it, or throw it away.GuideDecide a stage and publishFor approvers: approve or send back a version at your stage. For HR: publish it.

Keeping the library

GuideKeep the library: skills, sets, qualifications and templatesFor HR and JD administrators: add and change what job descriptions are built from.

Layouts and PDFs

GuideDesign a PDF layoutFor HR and JD administrators: decide how job descriptions look as PDFs, in the layout builder.GuideGive a department its own layoutBase a department's layout on another, so it keeps only what it changes.

Settings and audit

GuideSet up workflows, competency scales and retentionFor the JD administrator: the stages a version goes through, the scales skills are measured on, and how long records are kept.GuideArchive a job description and read the audit trailFor HR administrators: take a job description off the published list, and see who changed what.

Questions and answers

Why can't I see a draft I know exists?

A draft is seen only by the person who started it, its named contributors, the approvers of its current stage, the people who decided its earlier stages, and HR administrators. A Viewer reads published job descriptions only. Ask the person who started it to name you under Contributors.

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Can I approve a job description I submitted?

No. Every stage is decided by someone other than the person who submitted the version. An HR administrator who submitted it can still publish it once others have approved every stage.

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Why does my PDF say DRAFT?

Only the published version's PDF is clean. A draft, a version in review, and an approved version not yet published say DRAFT; an older published version says SUPERSEDED, and a discarded one DISCARDED. This stops anyone mistaking it for the agreed job description.

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Can I send a job description to a candidate, or get it in Word?

Not from JD Manager yet. Choose Download PDF and send it from your own email. There is no Word copy, JD Manager does not send email, and only signed-in people in your organisation can open it.

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Is the data in the sandbox real?

No. The sandbox's people, departments, job descriptions and layouts are fictional, and they are reset every night. Try anything you like.

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